Accounting Specialist
STATUS: Full Time (32-40hrs/week) with Benefits
PAY SCALE: $16.00 - $18.00 per hour (Depending on Experience)
JOB PURPOSE: To support the Accounting Department with a focus on financial reports, accounts payable, accounts receivable, and special projects as assigned. Must have a good blend of customer service and accounting skills. Must possess an understanding of standard accounting concepts (GAAP), practices and procedures.
QUALIFICATIONS:
-Data Entry and filing.
-Excellent computer skills
-Proficient in word, excel and Microsoft office.
-Strong written and verbal communication.
-Detail oriented.
-Ability to set priorities and work independently.
-Ability to Multi-task.
-Demonstrate excellent professional, organizational, and communication skills.
-Proven ability to work in a very fast paced work environment and able to work independently and with little direction.
-Always punctual and flexible.
-Must be experienced in collections with strong follow up skills
-Problem solves to make decisions with little direction
-Organized in the workplace
-Ability to reconcile and audit work
-Excel and Word working knowledge required
-Must be experienced in all areas using QuickBooks Pro 2010 (certification is a plus)
-Proficient with 10 key calculators
Education: BA/BS Degree in Accounting (or related area) and 4 years experience working in bookkeeping or accounting. Certified Bookkeeper is a plus.
EXPERIENCE:
-Minimum of 4 years experience in processing receivables and payables.
-Must possess an understanding of standard accounting concepts, practices and procedures.
-Must be detail oriented and completely proficient with computers and excel spreadsheets.
-Ability to work efficiently and effectively under stress and tight deadlines.
-Audit experience is a plus.
SPECIFIC RESPONSIBILITIES:
1. Check mail daily for distribution
2. Receive invoices daily and process to appropriate account codes.
3. Prepare schedule for payables review to post in preparation of check runs in a timely manner.
4. Follow procedures for processing and tracking Accounts Payable and Receivables.
5. Ensuring that vendors have received payment from corporate offices in a timely manner.
6. Researching and reconciling accounts payable statements. Communicate with vendors.
7. Code checks for bank deposits daily.
8. Daily cash, checks and credit card posting to subsidiary ledgers.
9. Reconcile bank statements
10. Collect outstanding receivables timely.
11. Prepare monthly invoicing of corporate billing for all accounts. Send customer statements for accounts receivable monthly.
12. Organize and file all Payables and Receivables.
13. Ability to multi-task and handle sensitive transactions.
14. Admin duties to support corporate clerical needs.
15. Communicate with employees and program managers regarding accounting policy.
16. Assist Director of Fiscal and Business Management in ensuring that all partners and clients have completed 100% payment of outstanding invoices.
17. Quick to follow up on correspondences to assist the Director of Fiscal and Business Management.
18. Assist Director of Fiscal and Business Management in gathering information needed for Monthly and Annual reports, Budget preparation and Annual Audit
19. Prepare weekly reports for management.
20. Assist with any other duties and projects requested by the Director of Fiscal and Business Management.
21. Maintain an atmosphere of continuous process improvement in accounting and payroll, creating policy and procedure documentation.
22. Research and interpret data as necessary. Analyze information and prepare supporting reconciliations.
23. Gather data to close monthly for CPA.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
Ability to read, analyze and interpret the most complex documents relating to the Accounting Office. Ability to respond effectively to the most sensitive inquires or complaints.
Ability to perform basic business math and algebraic expression.
Ability to apply principles of logical thinking of a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (Formulas, scientific equations, graphs, etc.) in its most difficult phases.
ACCOUNTABILITIES AND MEASURES:
· Accomplishment of assigned tasks as appropriately assigned or requested for successful completion daily, weekly, monthly and annually.
